Records Retention Schedule

Subject to specific client directives and record destruction limitations and legal requirements, which may be in effect from time to time, the following schedule is a comprehensive list of the types of records created and maintained by the Firm, the time at which the file is considered closed, and governs the period of time (years) for which the Firm's records are to be retained after the file is closed. This schedule applies to records stored on-site or off-site and applies to all methods of storage (hard copy or electronic).

(The destruction dates as set forth below shall apply to all client records unless expressly extended by the client or otherwise required by law, in which case the longer destruction date will control.)

Client files

Date of Close

Destruction Date

General Matters

Discharge by client, withdrawal from representation by the Firm, completion of representation

10 years

Arbitration

Case Close Date

10 years

Leases

Expiration of Lease

10 years

Bankruptcy

Case Close Date

10 years

Corporate Organization

Indefinite

Documents (Minute Books)

Commercial Loan Transactions

Closing Date

10 years

Plaintiff Cases

Case Close/Settlement Date

10 years

Medical/Legal Malpractice

Case Close/Settlement Date

10 years

Probate

Close/Settlement Date

10 years

Estate Plans

Indefinite

Medicaid

Case Close/Date of Death L

10 years from the date the matter closed or the date of death, whichever is later.

Guardianships/Conservatorships

Appointment

10 years from date of death, final account and/or suggestion of death or date firm is terminated, whichever is later.

Estate Tax Returns

Indefinite

Income Tax Returns

20 years

Tax Compliance

Indefinite

Adoptions

Indefinite

Divorce/Family Relations

Case closed

10 years

Prenuptial/Postnuptial

Indefinite

Agreements

Separation Agreements

Indefinite

Employment (litigation)

Case Close/Settlement Date or file closed (whichever is longer)

10 years

Employment litigation

(non- Termination of contract or file) closed (whichever is longer)

10 years

Contracts

File closed

10 years

Criminal

Indefinite

Residential Real Estate Sales

Closing Date

10 years

Residential Real Estate Purchases

Closing Date

10 years

Commercial Real Estate Sales

Closing Date

10 years

Commercial Real Estate Purchases

Closing Date

10 years

Original Deeds

Indefinite

Trust Disbursement

Indefinite

Worker’s Compensation

Closing Date

20 years

Record Destruction Logs

Indefinite

Security Breach Incident Logs

Indefinite

Employee Records

(See below)

Employee Records (including time cards)

3 years after last date of employment

FMLA Documentation

3 years after last date of employment

Separate or Settlement Agreements

Indefinite

Retirement and Pension Plan Documents

Indefinite

Employee Benefit Plan Master

Indefinite

Documents Summary Plan Description

Indefinite

ERISA Filings

6 years after the filing date

Employment Tax Information

4 years from the date taxes were due or the date the taxes were paid (whichever is later)

Attendance Records

3 years after last day of employment

Payroll Records

3 years

Accident reports and worker’s comp

10 years after accident

records COBRA Notices

6 years after notice given or from the last date of employment (whichever is later)

Candidate employment applications/resumes

1 year from receipt if not offered position

I-9 Forms

3 years from date of hire or 1 year after last date of employment, whichever is later

Corporate Governance

Annual Reports (SOS)

Indefinite

Articles of Incorporation

Indefinite

Board Meetings/Minutes

Indefinite

Board Resolutions

Indefinite

By-Laws

Indefinite

Construction Documents

Indefinite

Fixed Asset Records

Indefinite

Correspondence (General)

3 years

Legal, Insurance and Safety Records

Insurance Policies and related attachments

10 years after expiration of policy

Leases

10 years after expiration or termination

OSHA Documents

10 years

General Contracts

10 years after expiration or termination

Accounting and Corporate Tax Records

Annual audits and financial statements

7 years

Depreciation schedules General

7 years

Ledgers

7 years

IRS 990 tax returns

7 years

Business expense records

7 years

IRS 1099’s

7 years

Journal Entries

7 years

Invoices

7 years

Miscellaneous

7 years

Bank Records

Check registers

7 years

Bank deposit slips

7 years

Bank statements and reconciliations

7 years

Electronic funds transfer documents

7 years

Credit Card Authorization Forms

Following 90 days after original authorized payment is processed

Payroll and Employment Tax Records

Payroll registers

7 years

State unemployment tax returns

7 years

Earnings records

7 years

Garnishment records

7 years

Payroll tax returns

7 years

W-2 statements

7 years